Office & Marketing Operations Specialist (m/f/d)

We’re looking for a dynamic, organized, and creative Office Manager to join our team in Chicago. This role is ideal for someone who thrives in a fast-paced environment, loves taking initiative, and is eager to contribute to both operational excellence and impactful marketing efforts. You’ll play a crucial role in keeping our office running smoothly while supporting outbound campaigns and sales initiatives.

Your area of responsibility:

• Be the friendly and professional first point of contact for customers, employees, and guests.
• Manage day-to-day office operations, including e-mail handling, phone communications, mail processing, and proofreading.
• You keep track of everything, take care of general office organization, manage appointments, and organize appropriate premises. You keep the office clean and tidy.
• Coordinate travel arrangements and assist with planning and executing events.
• Administer technical equipment (e.g., laptops, cell phones) and office supplies (e.g., writing materials, flyers).
• Collaborate closely with IT, HR, Sales, and Marketing teams to streamline operations and enhance communication.
• Play an active role in marketing by curating and executing outbound campaigns, managing social media, conducting market research, proofreading content, and representing the company at events.

Your skills and experiences:

• A strong background in digital inbound and outbound marketing, with a creative and strategic mindset.
• Commercial education with excellent Microsoft 365 skills; experience in office management is a plus.
• Exceptional attention to detail, reliability, and a proactive approach to prioritizing tasks.
• Outstanding communication, organizational, and problem-solving abilities.
• Fluent in written and spoken English, with impeccable language skills.